Workflows app

Overview

NOTE: The Workflows app is only available on our Premium plan. If you would like to learn more or upgrade, visit our page on pricing plans.

If your version of Workflows was configured to your space prior to March 1st, 2023, and would like to migrate to this new app version, follow our migration guide.

The Workflows app allows you and your team to automate the process of monitoring the different stages of your content creation through notifications and tasks. In order to use Workflows, you must download the app, which can be installed by an admin or space manager here.

Once installing the Workflows app, you can configure one or multiple workflows and take your entries through different editing processes. Configuring Workflows to the entry sidebar allows you to view the status and history of changes through the dedicated Workflow.

Installing the Workflows app 

To install Workflows app: 

1. Log in to the Contentful web app. 

2. In the top panel, click Apps and select Marketplace apps.

3. Navigate to Workflows app in the Marketplace list and click Install.

4. To locate the installed Workflows app, navigate to the top pane and click Apps. In the drop-down, select "Workflows."

5. Click the Environments field and select the checkboxes against the environments in which you would like the app to be installed.

6. To locate the installed Workflows app, navigate to the top pane and click Apps. In the drop-down, select "Workflows."

Workflow dashboard

The Workflow dashboard displays a snapshot of the stages of your content development.

Known limitations

• Premium users can have up to 10 workflows per space. 

• One workflow can be attached to multiple content types. 

• One content type can only be active in one workflow at a time. 

• You can create up to 20 steps in a workflow.

Additional resources

• Creating custom editorial workflows

• Tracking content entries with Workflows in the web app

• Using custom workflows in Compose